In the run up to your wedding, you will be faced with a million little stresses, causing you accompanying headaches. But by far the biggest stress of all can be waiting for your guests to RSVP. Argh why can;t people just reply?! As frustrating as it is there are some things you can do to speed up the process. With a little forward planning and a bit of patience, you can make sure that you get those all-important RSVPs in before the panic starts to rise.
Here are a few of our top tips…
1. Enclose a SAE
This may seem like an extravagance when you are sending out 100+ invites, but it is well worth the investment.
Inside each wedding invitation, enclose a stamped and addressed envelope (a second class stamp will suffice), and a little RSVP card that can be filled in quickly and easily by each guest. All they have to do is check a box, detail any dietary requirements, pop it into the envelope and stick it in the post. Easy.
2. Issue a deadline
Give your guests a firm date by which they should RSVP. Ask your venue and caterers how much notice they require, and set your RSVP deadline at least two weeks beforehand. The deadline will remind guests that time is of the essence and should encourage them to respond in good time. Hopefully.
3. Give them an online option
More and more couples are setting up wedding websites, which detail gift lists and location info. Include an RSVP button on your website so that forgetful guests can confirm (or even re-confirm) their attendance while they’re shopping for your wedding gift. Great for most, but perhaps not so good for that great-aunt who doesn’t quite know what the internet is yet.
4. Make sure your family members are ‘on message’
A lot of wedding guests believe a verbal RSVP is as good as a written response: your mum’s best friend stops her in the street to say she’s attending; or Great Auntie Bertha arranges a lift with second cousin Philip, and assumes that word will get back that she’s going to be there.
The problem is, in the hustle and bustle of wedding planning, all of these casual RSVPs can easily be missed. Make sure your family members (on both sides) are given firm instructions to tell each and every invitee that they must RSVP in writing. This will reinforce your message and avoid any bad feeling when someone is overlooked.
5. Send a reminder
One week before the RSVP deadline, send out a quick email, text or postcard reminding tardy guests that you are still waiting on their response. Make sure you’ve kept track of all the responses thus far so that you don’t hassle guests who have already been in touch!
Once you have received all of your RSVPs it is now time to finalise numbers with the venue and caterers, and start planning that all-important seating arrangement.